Wednesday, June 4, 2025

The Age of the Sticky Notes: How to Organize Life + IWSG

How do you measure productivity? How do you keep yourself productive?

My world has been...well, insanity, especially since we started chasing this musical full time. (Check out the website. Follow on social media. Sign up for the newsletter to experience our crazy journey with us -- all the way to Broadway.) In fact, we're elbow deep in video edits and making promotional reels and all that jazz...


But I digress. 

When I was a teen, I had WAY too many interests to be healthy. I was in theater, I sang in choirs and performed as a soloist weekly or more, I wrote stories, I read a lot, I was a sketch artist, I biked and hiked and arranged not only my social calendar, but pulled together group dates and events for a wide variety of friends regularly. And then there was school.

In navigating a crazy schedule, I had a system.

I'd make a list (long term goals broken into smaller parts) and keep it in my pocket. Every time I tucked my hands away, I'd come across the "to do"s, and then would focus on the next easiest one...or most important one, depending on how motivated I was.

This system worked until I quit putting my hands in my pockets. Or had no pockets. 

Then I moved to a planner. 


Everything went in the planner. Everything...

Until that was too bulky to carry around. We transitioned to a calendar -- full family mode -- with notes in ALL the margins AND scribbled over the full-page images.


In this is a new age, every little edit, every suggested change has become a sticky note. A physical presence. A bright colored reminder. Though I still have a calendar, I now keep lists on my phone, but  life looks like a lot like this:


Except in more colors -- yellow, pink, green, blue, orange, purple... All the colors. I try to keep tasks organized by color, but I'm too much of an artists and just grab the nearest thing when inspiration strikes.

This is a constantly evolving system. I think we often get frustrated when our efforts aren't working or fall short, not realizing that there is room for change. That change is good. Change is healthy. Change keeps us growing. So I hope if you're feeling that tension, you'll take a minute, breathe, and reexamine your process or world. Take control. Try again.


Because you're awesome and powerful and you've got this! 

What system have you discovered that works to keep you organized, motivated, and moving forward?




IWSG June 4 question: What were some books that impacted you as a child or young adult?

I'm going strictly little kid here because this is a BIG question.

  • The Giving Tree. Loved it as a kid. Someone so selfless was amazing and should be emulated. (I hated it as a mom -- when my proverbial well was empty.) 

  • Where the Wild Things Are. Keep that imagination alive, kiddoes! This was life for me as a kid and the book gave me permission to keep that creativity bubbling. 

  • The Velveteen Rabbit taught me about compassion, about loving someone to the end.  

  • It's Not Easy Being a Bunny really registered with me as one of eight kids and the black sheep of my family, interests wise and academically. It taught me it's okay to be an individual and STILL appreciate your unique family culture. 

  • Alexander and the Terrible Horrible, No-Good, Very Bad Day. Mom quoted this so often it would be hard NOT to have an impact. Bad days happen to everyone, even in Australia. 

And lastly, but most importantly, The Bible (especially the New Testament) and Book of Mormon. Most influential books of all time.

What books had a BIG impact in your life? What are you doing to be organized or motivated? How much cheese have you eaten this week?

58 comments:

  1. You were so artistic and organized, even as a kid. I don't like change, but I'm learning that it's a constant part of life now that I must embrace like you do.

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    1. Not as a kid -- as a teen. Change is hard, right?

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  2. I read 'The Giving Tree' to my kids. It's a good one, but the author's headshot on the back makes him look like an ax murderer. LOL
    I type up a calendar every month to help me keep up with everything. Back when I had to track all the kids' stuff, too, it was a lifesaver.

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  3. Wow, you did not change much from the teenage years :) I have always been well organised like you, you have to be when you have a lot of obligations and work.

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  4. That was a big question! I should've thought of the Bible. I had a big picture Bible that my mom would read to me from. I still have it and treasure it.

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    1. Right? I drafted my post and then it hit me in the aftermath.

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  5. The Bible! Excellent.
    I gave on organizing outside of the occasional reminder note. All together, it looks like too much.

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    1. LOL. That's how my husband is. I've got way too much on the brain to have that work.

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    2. And forgot to mention welcome back to the IWSG!

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  6. I’m kind of the opposite of you—never wanted to do too much (though I guess I did a lot back. In high school days). I keep “organized” with lists scribbled on notepads all over the house. I do try to keep using the same one for the tasks of any given day.

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    1. Haha! I wouldn't say I WANTED to do much, I just did?

      The notepad things sounds familiar. My husband is afraid to throw away any of my scribbles that he finds all over the house...

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  7. You are Ms. Energy! I do the phone lists, which is good until the phone eats them, never to be found again. Then I wish I had used paper.

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    1. One the energy -- that was a once upon a time. Not anymore. (My kids ate it all.) I sometimes use my phone too but I remember things better if I physically write it down.

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  8. LOVED those books. I'm ADD/OCD so l LIVE off lists (too many to count or find!). Reading was the one thing that grounded me and my liberal mom (at least where education was concerned!) let me read anything I could understand.

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  9. You seem quite organized. Everyone does things their way so what seems easy might not be. I don't have a system, I just make lists which are scattered in computer files and on loose papers, no perfect system but it seems to work most of the time.

    Those books you've listed seems like fun books, haven't read them but I'm reminded of the book, The little prince, not sure why.

    Have a lovely day.

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    1. LOL! I used to be that way too. My husband was afraid to throw anything away in case my life might end. When I had 5 kids with VERY different schedules running around, I had to get SUPER organized. It was that or go insane. I think I did both. ;)

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  10. My life was pretty open as a kid, but now I have several calendars and to-do lists to keep up with everything.

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  11. Replies
    1. YES! But what colors? That's the real question. I'm, looking at blue, orange, pink, yellow and purple sticky notes right now--all scattered on my desk.

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  12. I was pretty busy in high school—with theater and music-related activities, mostly—but I'm pretty sure my organizational system was just assuming my mom would keep everything straight. (Sorry, Mom!)

    These days, though, I'm all about the planner, wall calendar, and Post-It notes.

    Great selection of books! Loved Shel Silverstein's poetry collections when I was kid.

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    1. Poor Mom. LOL.

      Ah, Shel Silverstein... My first monologue was one of his poems. Good memories!

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  13. I use lists too. Mostly on my phone but around my computer I have scraps of paper of things I need to remember for more than five minutes. Where you are organized, I try to stop forgetting the little stuff.

    Anna from elements of emaginette

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    1. I hear you there! It used to be that no detail escaped. I blame the misfires on getting older...or kids burn-out. It's a thing.

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  14. I still use a paper planner. :)
    Some of my favorite tricks are to "climb mountains on Monday mornings" (advice from Laura Vanderkam about making progress early in the week), use timers to get started writing (I usually go longer than the set time), and tracking my time so I can see the progress I'm making, especially during revision.

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    1. Awesome approaches! I hear you with Mondays. Front load it and hit it hard!

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  15. Hi Crystal, I love your planner. And you are so photogenic, you look beautiful! I am very organized and love to clean and organize, and I hate to be late for anything, preferring to be on time or early.

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    1. Aw, you're so sweet! I was photogenic...twenty years+ ago. These days I just prefer snapping shots of the kids.

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  16. I still use an old school planner with some scrap paper tucked inside and sticky notes here and there. I find the tangible quality works better for me than when I had To Dos on my phone.

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    1. You know, that just fits you. Seriously. =) I love it!

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  17. I use a mixture of handwritten to-do lists and an electronic calendar to keep on track. Does it work? Sometimes.

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    1. I hate using an electronic calendar -- not enough space to see what the note is about and seeing five hundred little reminders on one day stresses me out.

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  18. I just do handwritten to do lists and spreadsheets for things like blogging and writing projects. I loved Velveteen Rabbit too! Perhaps that's what inspired my lifelong love of bunnies!

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    1. That's how my husband does it...but something about the visual of a spreadsheet is off-putting to me.

      Amen about bunnies! I mean, they're so cute.

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  19. It's easier to keep track of things when you don't have that many things going on. I keep a list. I put things on my phone calendar, but I don't look at that. If I looked at it more, I might use it more. Kind of a vicious cycle there.

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    1. Right!?! If I could cut down, I totally would. Still momming and schooling 2 kids...and managing 2 adult children, well, life is what it is.

      Phone calendars are for suckers. LOL. ;)

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  20. Google Calendar had helped me keep track of that endless To Do List.
    https://substack.com/home/post/p-164762814

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    1. I've used google docs and files to help in the past, but I really don't like an electronic medium. Melts my brain.

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  21. We're totally a color-coded shared google calendars family. I don't know how we'd make it without it!

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  22. Your question made me sad - because I don't have any system to keep me "organized, motivated, and moving forward." In fact I don't do it at all. I drift. I need to change that.

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    1. You know what, sometimes that leads to less stress. No one system is right for everyone.

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  23. Wow! I am super impressed with your organization skills. I am not an organizer or planner. I keep what I keep in my head or on my Google calendar, but things slip by constantly and I accept that I am the way I am. I do have a spreadsheet for my book, though! I laid out all my scenes as I think they'll work and how they'll be broken up, and color-coded by POV. Occasionally, I even look at it!

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  24. Hi Crystal! I don't know if you remember me, but I used to blog over a decade ago and I've returned. I followed you back then, and now that I'm back I think it's literally so awesome that you are MAKING A MUSICAL! And I can see you've got at least three books published, clearly your ability to make lists and plans has worked out! I was the same way as a kid, I had way too many interests but I didn't organize them AT ALL! I'm still learning how to be organized! Glad to see you're still blogging, and I can't wait to see what else you've got going on!

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  25. The Velveteen Rabbit is a great one! I loved that as a kid too.

    It sounds like you have all the organization. My goodness. Great job!

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  26. Check out that amazing Wonder Woman transformation! Good memories. I cried while reading The Giving Tree. Your organizational system needs sound high with how busy you are.

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  27. I loved all those books.

    I do lists, mostly in a notebook.

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  28. Great post. Many congrats on your musical:) That's a huge accomplishment.

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  29. Oh wow you are very talented and very organised. Your curly hair is gorgeous. I keep an online calendar and make list as well sometimes. I love the velveteen rabbit although I read it as an adult not a child. I was a very slow reader so didn't read a lot. What comes to mind are books like Heidi and crusade in jeans (dutch book) We were always playing on the street with the neighbourhood kids

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  30. Those are some great books choices. As a lover of reading myself, I so enjoyed reading to my kids and now my grands.

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  31. Your journey through organizational systems, from pocket lists to planners to the "age of sticky notes," is so relatable. It's a great reminder that our methods need to evolve as our lives do, and that change is healthy.

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  32. Every "system" I've had has fallen apart. I think the Universe likes to thwart me. So now the thing that's screaming the loudest usually gets my attention. 😂 I had all the books you showed in my classroom library, except for, "It's Not Easy Being a Bunny!" Crystal. I had well over a hundred books in my classroom most of the time. Certainly Dr. Seuss's "The Lorax" and "Charlotte's Web" were favorites ~ but so many others were too. I wanted my students to love books and reading. May you have a well-organized June!

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  33. Sticky notes? I’m in! Had to read because I love to get organized (some may say a little too much) Your planner & calendar pics match mine. I find it hard to pass by a pack of post-its in the store… the online calendar will never compare to paper with colorful scribbles (and counting down the days to a special event!)

    ps - loved the last post with 3 ways to conquer the world—sound advice!

    hail cheese!
    Tara Tyler Talks

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  34. If it weren't for Lisa Frank and her fun, colorful school supplies, I never would have been organized as a child LOL. These days I have notes all over my desk and miles of digital notes in my phone. It's not the best system, but it seems to work so far.

    There were so many books that guided me when I was younger. Anne of Green Gables, Velveteen Rabbit, Baby Sitters Club...

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  35. I wish I read this when I was starting to figure out how to organize my tasks. It's good that you have all those activities when you were younger. I mostly just stay home. Lol

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Hit me with your cheese!